Documents management in the furniture industry which has founded companies, in 1978 by Theo and Gerda Niehoff in the Westphalian village of goods back to over 30 years experience. With a wide collection of dining room furniture, the Niehoff Group offers a wide range of different combinations of various woods and metals with different upholstery fabrics furniture trading with approx. 400 employees. Annually shipped about 400,000 chairs in the furniture trade. To get tables and casegoods. Since founding the Niehoff seating GmbH, the expansion of the company was continuously promoted. A large part of the offered furniture is manufactured in three own companies in Germany (close to Munster) and Czech Republic (Niehoff Nabytek k.s.., close to Plze). Driven by compliance requirements must more and more business processes in companies long term archives.
To solve this problem, a single, overarching infrastructure is required. The goals of the project at Niehoff Seating furniture are clearly defined: introduction of electronic archive, DMS and E-mail solution from the House of dataglobal, fast implementation time and connection to the existing SAP solution. Niehoff replaces the current paper-based storage seating by dg hyparchive. The digitization of all documents and contract documents significantly accelerates the processes. The contents are tagged and filed the documents in revision-proof storage media. For Niehoff seating means the new archiving and DMS solution: all the required documents are placed in a single system and the audit-proof system is guaranteed.
At the same time, the company through the introduction of the electronic archives increases the information of the employees immediate access to all the information in the fields of business. The same applies for the mail archiving with MS Exchange. Provide a wide range of email and document management features, the predefined E-Mail Archiving policies and the uncomplicated archiving concept for a user-friendly operation for all processes in the day-to-day business. Both the incoming as outgoing email messages and their attachments are in the future at Niehoff seating furniture safely stored and reversion safely archived using rule-based criteria.